Learner management · South Africa

Every learner. Every date. Every signature. Accounted for.

Sidus runs a funded training project from the first enrolment to audit day. It is built around SETA and QCTO compliance, so your projects are ready for a verifier on any day, not only the week before.

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Built for programmes funded or quality-assured by

Services SETAW&RSETAETDP SETAMICT SETAmerSETABANKSETAFASSETHWSETACATHSSETAINSETAAgriSETACHIETAQCTOSAQA · NQF
Sidus is independent software. It is not affiliated with or endorsed by these bodies.
The story behind Sidus

Eleven years inside training projects. Then the gaps.

Sidus was not designed in a boardroom. It was designed in training rooms, at assessment tables and in front of POE boxes.

For more than eleven years I have worked inside SETA-funded projects as a facilitator, assessor and moderator. The people were good. The learners showed up. The work was done.

What failed, again and again, was everything around the work: the same gaps, at every provider, on every project. So I wrote them down, and built the system that closes them.

11+years in SETA delivery
3roles: facilitator, assessor, moderator
Sarita HerlingFounder of Sidus · Cape Town
01

Reporting is a fire drill

Every report is rebuilt by hand from registers, spreadsheets and memory, usually the night before it is due.

02

Typed here, saved there

The same learner is captured in Excel, in an email, on a form and in a folder. No two copies agree.

03

Deadlines and timelines slip

Compliance dates live in one person's head. When that person is busy or away, the date passes quietly.

04

Key information goes missing

An ID number, a start date, a signed register. Nobody notices it is missing until a claim depends on it.

05

Nobody sees the whole project

Each person holds one piece. Managers and owners find out a project is in trouble when it is already late.

06

No live communication

Registers and dropout requests travel by WhatsApp and word of mouth. The office hears days later, or never.

Six gaps. One system that closes each of them.

The journey

Walk one project from day one to audit day.

Scroll through the life of a funded project. Each stop shows what Sidus does and which gap it closes, and is marked as live today or coming next.

01 · SET UP

Start the project. The dates set themselves.

Enter the start date, the qualification and the funder. Sidus works out the key compliance dates and shows it clearly if anyone later types over one.

LiveCloses: deadlines slip
02 · ENROL

Bring in the whole class from Excel.

Upload the class list. Every row is checked before anything is saved, and you are told exactly which rows need fixing and why.

LiveCloses: key information missing
03 · PLAN

A training plan that follows the real calendar.

Module dates move with days off and extra days. Once training has started, a change needs a reason and is kept on record.

LiveCloses: timelines slip
04 · ATTEND

Registers captured the same day.

The facilitator marks attendance per training day, once. The office sees it straight away. Print a blank register for signatures whenever you need one.

LiveCloses: typed here, saved there
05 · DAILY ALERTS

Every morning, each person sees what they owe.

A to-do list per role: registers missing, results due, reports due, dropout requests waiting for a decision. Nothing relies on someone remembering to ask.

Live on screenEmail alerts comingCloses: no live communication
06 · ASSESS AND MODERATE

Results recorded. Moderation you can trust.

Assessors record competent or not yet competent per learner. Moderators sample, then agree or overturn with a reason. Nobody moderates their own finding.

LiveCloses: key information missing
07 · POE

Know where the files are, and how late.

Every handover of the portfolios of evidence has a planned date and a recorded actual date, from the facilitator through to external readiness.

LiveCloses: nobody sees the whole project
08 · MONEY

The budget sits on the project.

Budget, rates and payment tranches are kept with the project, visible to the office and hidden from practitioners. Stipend payments and finance exports are next.

Budget liveStipends comingCloses: nobody sees the whole project
09 · REPORTING

Reports that build themselves from the work.

Because registers, results and moderation are already in Sidus, the project report, the NLRD file and the WSP / ATR export come from what was captured, not from a weekend of typing.

Being built nowCloses: reporting is a fire drill
10 · AUDIT DAY

The verifier asks. You already have the answer.

Who changed the plan, who corrected an ID number, who approved a dropout, when and why. It is all on record, for every project.

LiveCloses: all six
Try it yourself

Now do it. Under a minute.

A small working sample of Sidus. Do the two jobs on the to-do list and watch the project respond.

  1. Capture today's attendance register
  2. Record the Module 1 assessment results
  3. See the project turn audit-ready
app.sidus.co.za Sample · made-up learners
Sample userFacilitator · Assessor

Good morning.

DEMO-26-01-01 · Business Administration · NQF 3

6Learners
1Register missing
6Results to record
62%Project compliance
To do

Today's register is not capturedModule 2 · Day 3 of 8

Module 1 results are due6 learners · summative assessment

Nothing owed. This project is up to date.

Project compliance
Registers, results and handovers on record62%

Attendance register

Module 2 · Day 3 of 8 · today

LearnerAttendance
0 of 6 marked

Register saved.

Assessment results

Module 1 · summative · C = competent, NYC = not yet competent

LearnerResult
0 of 6 recorded

Results saved.

A simplified sample. The names are made up and nothing you click here is saved or sent anywhere.

Who it's for

One system. Everyone in the building.

From the owner who needs the whole picture to the learner who wants to know where they stand. Each person logs in to a screen made for their job and sees only what they should.

Owners and CEOs

Every project, every learner and everything that is owed, on one screen. Know which projects are healthy and which need you, before a funder tells you.

Live

Training managers

Plans, practitioners and compliance dates across all projects. Approve changes with a reason on record.

Live

Project managers

Set up the project, link the team, watch the timeline, and decide dropout requests.

Live

Operations

POE handovers, calendars and who is doing what, without chasing people for an update.

Live

Administrators

Capture learners once, import from Excel, and stop retyping the same details into five places.

Live

Finance

Project budgets and tranches today. Stipend payments, tracking and exports are next.

Budget liveStipends coming

Sales

Which agreements are ending soon, who you have worked with, and who is worth another conversation.

Coming

Facilitators

A morning to-do list, registers per training day, and dropout requests sent to the office with a reason.

Live

Assessors

Record results per learner, re-assess with every attempt kept, and see what the moderator decided.

Live

Moderators

Sample learners per module, agree or overturn with a reason. Never moderate your own finding.

Live

Learners

Their own journey at their fingertips: a mobile app where a learner can follow their attendance, their results and how far they are from the finish line.

Mobile app coming
How to start

Three steps. No pressure.

1

Book a demo

A short online session. You see the real system and ask every awkward question you have.

2

Run a 30-day pilot

Load one of your own projects and use Sidus for a month with your own team.

3

Decide

You have seen it work on your own project, so you decide whether to carry on.

Founding providers

Be one of the first providers on Sidus.

We are opening Sidus to a small group of South African training providers. Founding providers work directly with the person who builds it, and their feedback decides what gets built next.

Ask about the pilot
Your own project, your own team A direct line to the builder A say in what comes next Each provider's data kept separate
Book a demo

See it with your kind of project.

Tell us a little about your organisation and we will set up a time. Or skip the form and just say hello.

Email uscontact@sidus.co.za Already a provider?Log in to Sidus

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